Case Study #2:  We want to include Everyone...but we have a limited budget for this event
Our client was holding an annual meeting in Irvine, California.  There were 1,100 people that were scheduled to attend the meeting.  Our client wanted to include audience response to involve the entire audience, but was on a budget that they could not exceed.  The task at hand was to propose a solution that involved everyone in the audience and stayed within the client's budget.

With 1,100 people, our client informed us that they were seating people at tables in rounds of 10.  That meant 110 tables for the meeting.  Since the meeting was also a dinner meeting, people would be sitting with others at the table that they knew, which would encourage discussion.

The solution was to provide one keypad for each table.  After each question, the keypad was passed clockwise around the table.  We worked with our client to make sure we had enough questions throughout the meeting so that everyone had the chance to answer 4-5 questions.  Each question allowed enough time for the table to discuss and enter the answer on their keypads.  In the end, our client got an accurate picture how everyone in the audience understood the content of the meeting.  We were able to involve the entire audience and stay within our client's budget.